We are hiring!

Receptionist/Administrative Assistant

This Receptionist/Administrative Assistant must be reliable, maintain confidentiality, have great communication and people skills, be a team player, excellent with computers, and be very organized. Sound like you? Please apply!

APPLICATIONS DUE AUGUST 17, 2018

Front office reception Monday- Friday 11 am - 5 pm.  Salary:  $13-$14/hr

Job Type: Part-Time (30 hrs/week)

Job Duration: Indefinite

Minimum Education: Associates Degree

Minimum Experience: 2-3 Years

Apply here: https://mtnonprofit-jobs.careerwebsite.com/job/receptionistadministrative-assistant/42533557/

Duties:

  • Answer phones, respond to requests, direct calls and mail appropriately; 
  • Maintain an organized, efficient, and inviting office environment;
  • Serve as primary computer systems coordinator, maintaining all hardware and software for Emma’s House programs;
  • Maintain up to date insurance policies and essential Emma’s House documents;
  • Order, pick up and maintain office supplies, stamps, and food/drink for clients;
  • Maintain financial files including purchase orders and receipts; make deposits, coordinate with ED on financial reports, grants, billing, staff/BOD documents; 
  • Overall Building Maintenance: ensure equipment (e.g., copier, alarm, DSL, fish tank, water cooler, heat/a/c) is maintained and troubleshoot problems; 
  • Coordinate off-site storage, including retrieving and storing items as needed;
  • Assist with monthly Board of Directors meetings including meeting reminders, maintaining rosters, meeting set up, packets, and maintaining files of related materials;
  • Maintain and organize general filing system;
  • Copying, mailing, and other administrative tasks as requested;
  • Assist with annual fundraiser and special events as needed;
  • Maintain confidentiality of Emma’s House and client information;

Other duties as assigned by the Executive Director:

  • Database/Donor Management
  • Work collaboratively with the Development Director to enter contact and donor information in the database and ensure quality control;
  • Work collaboratively with the Development Director to process donations and thank you correspondence; 
  • Create/maintain a variety of publications (newsletters, social media, annual reports, etc) in collaboration with the Development Director; 
  • Serve as primary data manager; 
  • Create and prepare appropriate reports for the Board of Directors, staff, and funders as needed; 
  • Compile statistics and financials for grants on a monthly, quarterly, and yearly basis. 

Requirements Qualifications

  • Excellent communication, organization and people skills; 
  • Ability to adopt a strengths- based perspective and work environment in conjunction with the mission of Emma’s House; 
  • Flexible, motivated, good sense of humor; 
  • Ability to work calmly under pressure and with deadlines; 
  • Enjoys working with children; 
  • Strong computer skills (QuickBooks, Microsoft Word, Excel, Access, and Publisher); 
  • Successful completion of a background check and DPHHS- CPS registry check. 


 

 

Joni Lubke